• Services for Everyone
• Timetable
• Work Requests
• Parking
• Security
• Room Bookings
• Keys/Access Cards
• Accessibility for People with Disabilities
•  
• Services for Staff
• Property Management
• Space Management
•  
• Other Services
• Enviro-wise
• Web Cameras
• Maintenance & Operations
• Project Management
• Cleaning
• Masterplanning
• Contractor Management
• A-Z Index of Services

Keys/Access Cards

• Contact Us

Who can obtain a key/access card?

The following is a list of people who can obtain a key or access card:

• University staff
• Students (conditions apply)
• Contractors / visitors / lessees (conditions apply)

Policy on keys, access cards and locks

To obtain a key/access card

To obtain a key or access card you must:

1. Ask the authorised personnel in your Faculty/School/Division for approval.
2. Complete a Keys Request Form
3. Have the authorised officer in your Faculty/School/Division sign the form.
   View who can authorise a key to your area [staff only] (PDF file - 165KB)
4. Forward to: Front Desk Administrator, FMSD, at your relevant campus.

To collect your card you will need to bring your Deakin University identification card. The key will only be issued to the authorised person on the Request for Key/Access card form. Deakin University identification cards are issued at Deakin Central and can be found at:

Deposit

If you are a student, casual, honorary, visitor or sessional staff member, you will need to pay a $30.00 deposit at the cashier’s office prior to the collection of your keys or card.  Please bring the receipt with you.  A deposit is only required once and will be refunded on the return of all keys/cards to Facilities Management Services Division.  This deposit is to be paid at the Cashier's Office.

Key/Access card Collection

Keys and access cards will be available for collection within 5 working days. You will receive notification via email (if provided on the form) when the key is ready to be picked up.

Staff transfer to another Faculty/Division

Keys should be returned to your supervisor/manager who will return them to the Front Desk Administrator, Facilities Management at the relevant campus.

Staff who leave the University

All keys/access cards should be returned to your supervisor/manager as per the University Exit Checklist who will return them to the Front Desk Administrator, Facilities Management at the relevant campus.